|GET FOCUSED. GET CONTROL. GET GROWING.|
Effective Meetings - An Oxymoron
The average worker spends 5.6 hours a week in meetings and, according to two-thirds of those surveyed in 2005 by Microsoft, the meetings were a total waste of time. This statistic does not surprise you, I bet.
Everyone has been to dull and unproductive meetings. We all have so much to do during the day we groan and roll our eyes with dread at the announcement of yet another meeting. Our minds rush to all the things we could accomplish during that time, real or imagined. At the meeting we often tune out, add to our to-do lists or do a Rorschach interpretation of the stain on Bill’s tie.
So why do meetings have such a bad rap? Meetings are often unnecessary. A quick conference call can be used to get input or disseminate information. Other meetings are too large. Spend less time in big groups talking about what needs to be done. Instead, use small teams to actually do the work. The larger group can get progress reports and have opportunities for input.
When run well, meetings can be a valuable use of resources and time. They can be used to plan, brainstorm and make decisions. They can update workers to ensure that everyone is on the same page. The group process provides opportunities to bounce ideas and solutions off one another.
It is pretty clear why meetings are ineffective. How can we make them valuable?
Don’t be the butt of office jokes and Dilbert-like cartoons by holding ineffective meetings. Remember, time is money. If your employees are at too many meetings, they are not working at their core responsibilities.
This newsletter is adjourned.
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